Club Funding Guidelines

  1. Any recognized club with a membership of at least 50% post-baccalaureates may apply for GPSC club funding.

  2. GPSC will fund items or events that contribute to the functioning of an organization within the framework of the organization's mission unless stated otherwise by the GPSC Bylaws or otherwise prohibited by applicable law or policy. Funding shall be rendered in amounts deemed appropriate and necessary by the GPSC Club Appropriations Committee.

  3. Allocated funds may only be used for the purposes for which they were approved by GPSC. It is the responsibility of the organization to ensure that allocated funds are spent in accordance with University of Arizona and Arizona Board of Regents (ABOR) policy.

  4. As per the ABOR policy, UA Printing and Publishing has the first right of refusal for all large print jobs done by any club or organization at UA, excluding jobs done at Fast Copy. GPSC will not be able to pay for items printed off-campus without prior approval from UA Printing and Publishing.

  5. Funding for travel and registration fees will be granted for special club occasions only and for club applicants not covered by travel grants. GPSC will fund organizations for approved travel outside Arizona, through rental fees for a vehicle or airline tickets, as deemed necessary and appropriate by the Appropriations Committee. GPSC will fund organizations up to the current fiscal year travel expense rate or the rental fees for a vehicle (whichever is less) for approved travel that is outside Pima County but within Arizona. No travel advances will be issued. Travel expenses (airline tickets, conference fees, hotel reservations, etc.) will be reimbursed after return from the event in accordance with state reimbursement guidelines only if the following items (when applicable) are provided to the accountant: receipts, plane ticket stubs, conference papers, photocopies of credit cards, and canceled checks used to pay travel costs.

  6. GPSC may fund politically oriented or religious organizations solely for the administration, execution, or maintenance of non-partisan/non-political/non-religious programs, services or special events deemed beneficial to the student body by the GPSC Appropriations Committee. For purposes of organization funding, "political" is defined as "having to do with the organization of individuals who seek to control or influence the action of those who manage the affairs of the state." "Religious" is defined as "having to do with an organization of individuals combining a particular system of faith and worship recognized and practiced by a particular church, sect, or denomination." The Committee funds only secular, non-sectarian activities.

  7. Awardees must acknowledge GPSC funding in their event announcements and promotional materials.

  8. A follow-up report will be required of all recipients of GPSC Club Funding. (Examples of information that should be included are: amount of funds allocated and used, number of attendees, affiliation of attendees, etc.)

The GPSC Appropriations Committee shall act as a non-political funding advisory board to GPSC for all recognized graduate-professional student clubs and organizations. All of the Committee's procedures shall ensure fair and proper allocation of funds in accordance with GPSC Bylaws.

GPSC will evaluate funding requests on the following criteria:

  • How the item or event educates, enhances, or enriches UA students, members of the club, and the campus community.
  • How the item or event contributes to the overall mission of the organization.
  • Financial status of the organization and effort to seek alternative funding.

GPSC will not fund clubs and organizations for:

  • Philanthropic events
  • Academic materials used for tutorial purposes
  • Mailings for organizational minutes
  • Food or refreshments
  • Awards, trophies, and gifts
  • Entertainment not open to the entire student population
  • Reimbursement for an charge that would be payable after the use of the good or service is incurred by an organization (e.g. monthly phone bill, cable TV charge) except for travel costs.

GPSC will not reimburse charges in excess of approved amount.

Ammended March 11, 2008.

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