Research and Project (ReaP) Grants
GPSC recognizes that graduate and professional student education is advanced through academic research. Therefore, GPSC strives to support quality graduate and professional student research to continue the University of Arizona’s reputation as a leading research institution. Current graduate and professional students in good academic standing who have a project proposal and a principal investigator (PI) or project advisor may apply for Research and Project Grant funding. The maximum that can be awarded for Research Funding is $1000 per project to be used within the academic year. As terms of accepting funding, students must apply to present their research at the GPSC Student Showcase. Please read ALL of the sections on this webpage before you submit an application. Questions regarding any part of the application process may be directed to the GPSC Research Grant Director at firstname.lastname@example.org.
Research Funding Application
Please complete the Research & Project Grant Application. Once you have completed the application, please have your advisor/PI submit a letter of recommendation to email@example.com with the subject matter as Research Grant Letter - Your Name. This letter should include a statement of support for your proposed budget.
Research Funding GuidelinesClick or enter to reveal information below
The Research and Project Grant committee has updated their requirements. An application for a grant may only be submitted twice per semester (4 rounds per academic year). This limit applies to both applicants and projects.
All applicants are responsible for reading all the information on this website before applying, and will be held to the following guidelines (subject to change):
- There is a maximum award of $1,000 allowed for any given project.
- Applicants are responsible for bringing the project to completion within the academic year of receiving funding (exceptions may be allowed).
- Awarded applicants must provide a final report on the outcome of the project (within 18months of the award date or before applying for another award during the next academic year).
- Awarded applicants are expected to apply to present their research at the GPSC Student Showcase once their project is complete.
- Activities that could otherwise be funded through our Travel Grants or Club/POD Funding program will not be considered for Research funding.
- The activity or potential activities must reflect the mission of the University of Arizona and GPSC.
- Acknowledgement of GPSC’s support is expected on all publicity, presentations, posters and publications regarding the research project. The GPSC logo will be provided for use if funding is awarded.
- Allocated funds may only be used for the purposes for which they were approved by GPSC. Exceptions for allocated funds may be allowed only if reallocation requests are made in a timely manner. Reallocation request must be completed using this form and may take up to four weeks to review.
- All budget items must be purchased directly from the student's business office. Reimbursement for items purchased before the award was recieved will not be allowed. Few exceptions will be made for awards that need to be dispersed via stipend to bursars account.
- It is the responsibility of the individual or the organization to ensure that allocated funds are spent in accordance with University of Arizona and Arizona Board of Regents (ABOR) policies, and any other policies the recipient is expected to comply with.
- If the final cost of an approved item is more than the budgeted amount, GPSC will not pay the difference.
- Per ABOR policy, UA Printing and Publishing has the first right of refusal for all large print jobs done by any club or organization at UA, excluding jobs done at Fast Copy. GPSC will not pay for items printed off-campus without prior approval from UA Printing and Publishing.
- If Amazon Mechanical Turk is to be used, the minimum subject payment should be $8/hour.
Research Funding Evaluation CriteriaClick or enter to reveal information below
Applications will be evaluated by how well they follow the guidelines listed above, and based on the following criteria:
- How complete and detailed the description of the project and project proposal is on the application.
- How well the applicant was able to communicate the research/project proposal in the Abstract without using excessive jargon. Note: judges may not be experts in the field of study for the application.
- How complete, detailed, and justified the proposed budget is on the application. For example, specific costs of items (i.e. unit and total cost per flyer/pen/poster = $0.15 x 100 units/copies = $15; NOT about $20 for posters).
- How significant the research focus, methodology, and its impact is towards the student’s graduate degree .
- Justification of support by the GPSC. If the research being conducted is part of a larger project, the availability of outside funds will be considered to ensure the ability of the applicant to complete the project.
- How well the research topic educates, enhances, or enriches UA graduate and/or professional students, and the University community.
- The nature of the research topic and the quality of the application.
- The originality of the project - new concepts or directions will be given preference over ongoing projects.
- Items requested are not on the prohibited items list below.
- If conducting research on/with human subjects, IRB approval letters must be sent to firstname.lastname@example.org before funds can be dispersed.
Applicants are advised to specifically address the aforementioned criteria in the Description of Project or Project Proposal in the Research Funding application. Clarity and completeness is encouraged.
Research Funding Application DeadlinesClick or enter to reveal information below
Research funding applications are due by 5:00pm (AZ time) on the following deadline dates:
- September 15th (must use all funds before May 30, 2017)
- October 15th (must use all funds before May 30, 2017)
- November 15th (must use all funds before May 30, 2017)
- February 15th (must use all funds before May 30, 2017)
- March 15th (must use all funds before May 30, 2017)
- April 15th (funds for this round may not be available until July 1, 2017 and need to be spent before May 30, 2018)
If the above date falls on a holiday or weekend, applications are due by 5:00pm (AZ time) the next business day.
Research Funding Application RequirementsClick or enter to reveal information below
The GPSC supports the sustainability initiative at the University of Arizona to eliminate paper applications. Please complete the electronic application above. Applications must be received by 5:00pm (AZ time) on the deadline date to be considered. All subsequent communication with applicants will be through email. No physical copies of any material will be accepted. The application packet consists of:
Research Funding Prohibited ItemsClick or enter to reveal information below
The GPSC will not fund the following items:
- Tuition or remuneration of time spent on research project
- Expenses related to travel including, but not limited to gas/mileage reimbursement, airfare, hotel, etc.
- Dissertation fees - including but not limited to; Graduate College and/or graduation fees and dissertation printing expenses.
- Membership dues
- Office or laboratory furniture
- Office equipment or supplies
- Rental of office or laboratory space
- Salaries and wages for research assistants, UofA affiliates or employees
- Food and refreshments
- Philanthropic events
- Academic materials used for tutorial purposes
- Mailings for organizational minutes
- Awards, trophies, gifts, and gift cards (as prizes)
- Child Care
Item approval is left to the discretion of the committee.
Research Funding Evaluation ProcessClick or enter to reveal information below
Following each deadline, the GPSC Research Grant Director reviews and prepares all Research Funding applications. S/he then provides them to the GPSC Research/Project Grants Committee for review. The GPSC Research/Project Grants Committee reviews the applications and votes to fully, partially or not fund applications based on whether or not they meet the aforementioned criteria. Students that do not receive Research Funding may reapply during a later grant round. The GPSC committee Chair and/or GPSC Research Grant Director conveys the recommendations from the GPSC Research/Project Grants Committee to the GPSC General Council for their approval. A simple majority of the GPSC General Council is needed to confirm the GPSC Research/Project Grants Committee’s recommendation. Decisions of the GPSC General Council are conveyed to the applicants by the GPSC Research Grant Director.
As the GPSC currently represents a broad spectrum of academic areas, members of the GPSC Research/Project Grants Committee do not vote on applications from people that they know. Depending on the date of receipt of the application and the total number of applications submitted that round, it may take up to four weeks to receive a funding decision.
Questions regarding any part of the application process may be directed to the GPSC Research Grant Director at email@example.com.
Research Funding Appeal ProcessClick or enter to reveal information below
Students who apply for Research and Project Funding may appeal a funding decision if they wish. Follow these guidelines and steps:
- A student must apply for the Research and Project Grant twice before an appeal can be made. If a student attempts to appeal after only one application, he or she will be asked to revise and resubmit his or her application.
- All appeals shall be submitted in writing to the GPSC Assembly Chairperson within 10 business days of notification regarding a funding decision.
- An appeals committee shall be formed by the GPSC President consisting of the GPSC Appropriations Board Chairperson and two other GPSC members.
- The appeals committee shall review the appeal and forward their decision to the GPSC Council for a final decision.
- All appeals must be initiated by the original applicant, and the applicant shall be notified of the GPSC meeting where the appeal shall be heard.
Frequently Asked QuestionsClick or enter to reveal information below
Q: Where should I apply for money to travel to do my research?
A: Travel Grants
Q: Can I apply and receive both a Travel Grant and Research and Project Grant in the same year?
Q: Will you cover payment to subjects for research?
A: Yes. We do not cover the costs of research assistants, but research subjects are not considered research assistants. A strong application will justify the level of compensation requested. Furthermore, we will no longer issue a stipend up front (such as an award to your Bursar's account) for participant payments. You MUST conduct these transactions through your business office! The business office must confirm IRB approval. Gift cards may be used only if your business office confirms IRB approval and an Operational Advance is used for the purchase of girft cards for subject compensation. Please check with your business office about any requirements they may have.
Q: Can I use my grant to pay for transcription services?
A: If the graduate student can demonstrate that the transcription work will pose a significant burden to the graduate student (more than 3 hours of audio recordings needing to be transcribed per week, once recording begins), awards may be made if funds are available. Please provide a diagram with the timeline of your project within the proposal. We can deny transcription if the amount of transcription is unreasonable within a short time frame. Considerations for online transcription services are the most favorable (we cannot authorize compensation to students or assistants). GPSC prefers to fund transcription software/equipment when appropriate. Translation services can be provided to support research projects.
Q: How can this grant support students in the humanities?
A: The possibilities are endless, and if you have a specific idea, we recommend you email us. A few examples: we can provide financial support for recording equipment, pay for admissions to an archive, or provide support for subject payment. However, we do not pay for travel expenses such as airfare, rent, or ground transportation. These fall under the purview of Travel Grants.
Q: Can the grant cover travel visas, passport photos, or visa mailing fees?
Q: Can I apply for a research grant for research that I have already conducted?A: No. All research applications should be specific to research that will be conducted in the near future.
Q: I will not be able to participate in the Student Showcase next year (either because of graduation or being a correspondence student). Can I still apply?
A: Yes. We are currently working on an alternative to the Student Showcase for people who have legitimate reasons for not attending.
Q: Can the grant cover a new computer?
A: Funding for a new computer is a low priority. In other words, your application will only be considered if there is money leftover at the end of the round in which you applied.
Q: Can the grant cover the costs to data backup through either online data storage or an external drive?
Q: Does the grant cover software?
A: Yes, so long as it is not already provided by the UofA or otherwise freely available. Please check sitelicense.arizona.edu to see if there is any software that you could use already provided free of charge or at a reduced fee. If the software is provided at a reduced fee, you may include this fee in your grant application.
Q: Does the grant cover books?
A: Only in the case where they are not available through the UofA library and their research purpose is well-justified. We will not cover books for classes!
Q: How long does a decision take?
A: We try to make decisions within one month of the application deadline, but cannot guarantee this. All decisions must be approved by the GPSC General Council, which meets approximately every 2 weeks.
Q: Can you cover cell phone or Skype service while in the field?
A: If you can show that the phone calls are both necessary for the research and will be exclusively used this purpose, then yes.
Q: Does the grant cover page charges?
A: If the paper has been accepted for publication, then you may apply for the grant to cover page charges. We will not cover page charges for papers that are either in prep or submitted.
Q: Does the grant cover shipping charges or taxes?
A: Shipping charges and taxes are covered, but they must be included in the grant application with the budget. They cannot be covered after the fact.
Q: What happens to any equipment purchased with the grant after it has been used?
A: The equipment will belong to your department.
Thank you to our supporters!!
GPSC would like to acknowledge the generous support from the colleges that have provided financial support to the GPSC Research and Project grant program. Thank you to the following Colleges and others at the University of Arizona:
- Student Services Fee Advisory Board
- Vice President of Research
- Graduate College
- College of Medicine – Phoenix
- College of Education
- College of Public Health
- Eller College of Management
- College of Pharmacy
- College of Optical Sciences
- College of Engineering
- College of Humanities
- College of Nursing